Wholesale Production Coordinator @ Wise Sons

Wise Sons Jewish Delicatessen

Feb 12, 2018 - Lower Pac Hts


The Wholesale Production Coordinator is responsible for supporting all operations at the Wise Sons Commissary & Bakery. This role works with the Commissary Supervisor, Bakery Supervisor, and Packaging Coordinator, and reports to the Wholesale Operations manager. This job work hand in hand to maintain efficient operations of the commissary, working closely with the Commissary Chef and Chef de Cuisine.

This coordinator role interfaces with Wholesale clients to manage order intake and invoicing. Weekly and daily production planning and delivery logistics are key responsibilities for this role. Working with the Wholesale Manager, the Production coordinator leads the commissary through ownership of all wholesale production including planning for volume and growth, product inventory and purchasing, as well as overall organization and cleanliness of the space.

This is an hourly position with benefits including medical (access to dental/vision), commuter benefits, 401k, shift meals and Wise Sons discounts.

Responsibilities include:

Coordinate internal and external wholesale: Oversee the daily order and transfer of all commissary/bakery products to Wise Sons units and Wholesale clients

  • Ensure proper accounting and invoicing for product transfers through Tradegecko
    • Administrate the Tradegecko invoicing system to track and charge units for product
  • Coordinate with delivery service(s) and maintain delivery schedule for internal and external wholesale
  • Coordinate wholesale customer accounts and relationships
    • Support client development through onboarding and account maintenance including invoicing
    • Oversee Wholesale bookkeeping using the Zoho invoicing system to track and charge for product

Oversee wholesale and commissary purchasing and inventory practices

  • Manage inventory process, keeping ingredient specs and costs up to date
    • Update inventory on a monthly basis and submit to accountants
  • Oversee purchase of special order products (merchandise & apparel: hats/shirts, stickers, labels & packaging, smoked fish, etc)

Oversee the short-term and long-term production planning for of all savory and bakery products

  • Daily production planning, working with kitchen teams
    • Ensure proper food production (heating & cooling) and storage practices (packaging, labeling, FIFO) in accordance with safe food handling procedures
  • Weekly production planning, working with unit managers and operations team for long-range growth and peak holiday periods
    • Utilize and maintain Wise Sons operating systems including order guides, prep lists, and schedules to maintain efficient operations including management of pars
    • Maintain food costs through weekly ordering & organization of all inventory

Ensure consistent cleaning and organization of all areas including but not limited to bakery and commissary kitchens, dry storage, walk in, rear outdoor storage, garbage and office

  • Maintain a cleaning schedule, coordinate janitorial; Ensure equipment maintenance


  • 1-3 years experience working in and managing a high output kitchen
  • Strong organizational and time management skills; takes initiative and is tech savvy: Proficient with Gmail, Google Apps, and Microsoft Excel
  • Professional and motivational leadership skills with the ability to manage in a diverse and fast paced environment; Must be able to communicate effectively with managers and staff; Spanish language skills a must
  • Be able to reach, bend, stoop and frequently lift up to 50 pounds; Be able to work in a standing position for long periods of time
  • Should expect to work at least 50 hours per week; Full day availability is required
  • Serve-Safe Manager or CA Food Handler Manager’s Permit is preferred

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