44963 54819

Administrative Assistant

Roxanne.douge@ballantrae.us

Jan 22, 2019 - Jacksonville


Ballentrae Condominium LLP, is in need of a qualified Administrative Assistant to fit into the company Real Estate offices .

MAJOR RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS

• Ability to work highly independently, organize work with extreme attention to detail and accuracy; demonstrated skill in assessing timelines and coordinating numerous assignments and projects simultaneously under heavy and fluctuating workloads and conflicting deadlines.

• To Maintain appointment calendars including making all necessary phone calls to assure appointment arrangements are accurately made and updated accordingly to continuously-changing schedules. Keeps assigned physicians informed of his/her agendas on a daily and weekly basis.

• Makes day to day administrative and operational decisions on his/her behalf when needed and appropriate.

* Answer, screen, and transfer all incoming phone calls
* Conference room scheduling, clean-up, and set-up
* Data Entry including entering new client files

• Coordinate complex travel/lodging/ both domestic and international, including the timely preparation and submission of related expense reports and briefings.
• Maintain and distribute CVs, other support sheets. Maintain filing system.

* To Facilitates communication between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines action

 

Skills And Experience :

Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner. Knowledgeable in the use of various Microsoft Office applications including Word and Excel. Knowledge of Dexter & Chaney Spectrum software preferred. The ability to communicate effectively, both orally and in writing, with internal and external customers.

1 years of experience

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