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Answer any specific questions included in the job advertisement." cols="30" rows="6"></textarea></div> </div> <div class="row"> <div class="col-xs-12 col-sm-6 col-md-7"> <div class="checkbox"> <label> <input type="checkbox" checked id="tos" name="data[Worker][agreed_to_terms]" tabindex="70" /> <div class="gray-text"> I agree to the <a title="Terms of Service" target="_new" href="/pages/termsWorkers">Terms of Service</a><br /><span class="tos-date">(Updated 2012-11-06)</span> </div> </label> </div> </div> <div class="col-xs-12 col-sm-6 col-md-5"> <div class="apply-button"> <a href="#" id="submit-btn" data-loading-text="Uploading..." class="light-green-btn" role="button" title="Submit Application" style="width:100%;">SUBMIT APPLICATION</a> </div> </div> </div> </form> </div> </div> </div> </div> <div id="apply-form-location"> </div> <hr /> </div> <div class="job-post-details"> <div class="company-image"> <img src="http://proven-employer-mobile-images.s3.amazonaws.com/w14332765611534722877_small.jpg" width="100%" class="img-responsive center-block" /> </div> <div id="job-description"> <p>Here at The Carvery we strive to offer our guests high quality experience backed by a fun and professional catering team. For decades The Carvery has been happy to service our guests at a number of locations throughout the bay area. We are now looking for a Catering Administrative Assistant who will support out Catering Director in office administration as well as driving catering sales. </p> <p>Ideal candidates will have some restaurant or catering knowledge as well as office managerial skills. Motivated and professional associates will be considered for an opportunity to develop in events as a banquet server or on-site event manager if qualified. This is a great job for someone with a strong background in the service industry who is looking to further their growth in event coordination and management.</p> <p>Please send Salary requirements with resume.</p> <p> </p> <p><strong><u>Primary responsibilities include:</u></strong></p> <p>Perform administrative duties in support of catering sales by providing telephone coverage and handling general client inquiries through both phone and email</p> <p>Update social media (Instagram, Facebook, Twitter) with photos of events</p> <p>Ability to develop a strong understanding of our menu to guide our guests through their selections</p> <p>Collaborating with clients, kitchen management and Catering Director in preparing and organizing delivery and pick-up orders</p> <p>Accommodate last minute add-ons and adjustments efficiently and courteously</p> <p>Working closely with Catering Director to prepare and send proposals, invoices, and collecting payment for our full service events and do tastings </p> <p>Attention to details when assisting Catering Director in maintaining and updating client folders for full service events</p> <p>Support Catering Director in scheduling catering personnel appropriately based on event requests as needed</p> <p><strong><u>Job Requirements: </u></strong></p> <p>Must possess the ability to professionally represent the restaurant</p> <p>Excellent oral and written communication skills</p> <p>Exhibits ability to multi task and transition from office work to onsite event support</p> <p>Computer proficiency required. 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As we plan to play a very important role in the development of personalized medicine, by moving advances from the laboratories to the clinic for improved patient-centric care, our Administrative Associates play a vital role in helping our department accomplish this. </p><p style="font-family: Arial;"></p><p style="font-family: Arial;"></p><p style="font-family: Arial;">The Department seeks an Administrative Associate 2 who will provide on-site office management for the Lucas Building occupants and administrative support for the four magnets. Candidates should be highly organized; extremely detail-oriented and able to multitask with ease. Regardless of the assignment, candidates will be expected to demonstrate strong business judgment, professional etiquette, and exceptional analytical and problem-solving skills. In addition to having a can-do attitude and pleasant demeanor, extraordinary communication skills that allow interaction with a diverse group of people are desirable. </p><p style="font-family: Arial;"></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><strong>Duties include: </strong></p><ul><li style="font-family: Arial;">Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.</li><li style="font-family: Arial;">Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.</li><li style="font-family: Arial;">Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts and arrange travel in compliance with unit, university, and sponsor policies.</li><li style="font-family: Arial;">Process and monitor routine financial transactions, which may include researching and resolving discrepancies.</li><li style="font-family: Arial;">Process and monitor routine financial transactions, which may include researching and resolving discrepancies.</li><li style="font-family: Arial;">Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.</li><li style="font-family: Arial;">May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.</li></ul><p style="font-family: Arial;"><em>*- Other duties may also be assigned.</em></p><p style="font-family: Arial;"><em></em></p><p style="font-family: Arial;"><em></em></p><p style="font-family: Arial;"><em></em></p> <div class="job_qualifications"> <p style="font-family: Arial;"><strong>EDUCATION & EXPERIENCE (REQUIRED):</strong></p><p style="font-family: Arial;"></p><p style="font-family: Arial;">High school diploma and three years of administrative experience, or a combination of education and relevant experience.</p><p style="font-family: Arial;"></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><strong>KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):</strong></p><ul><li style="font-family: Arial;">Proficient computer skills and demonstrated experience with office software and email applications.</li><li style="font-family: Arial;">Demonstrated success in following through and completing routine tasks.</li><li style="font-family: Arial;">Strong organizational skills and attention to detail. </li><li style="font-family: Arial;">Strong verbal and written communication skills.</li><li style="font-family: Arial;">Excellent customer service and interpersonal skills.</li><li style="font-family: Arial;">Ability to prioritize and multi-task. </li></ul><p style="font-family: Arial;"></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><strong>PHYSICAL REQUIREMENTS*:</strong></p><p style="font-family: Arial;"></p><ul><li style="font-family: Arial;">Constantly perform desk-based computer tasks.</li><li style="font-family: Arial;">Frequently sitting.</li><li style="font-family: Arial;">Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.</li><li style="font-family: Arial;">Rarely twist/bend/stoop/squat, kneel/crawl.</li></ul><p style="font-family: Arial;"><em>*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.</em></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><strong>WORKING CONDITIONS:</strong></p><p style="font-family: Arial;">On-Site five days a week (M-F).</p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><br><strong>WORK STANDARDS:</strong></p><p style="font-family: Arial;"></p><ul><li style="font-family: Arial;">Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.</li><li style="font-family: Arial;">Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.</li><li style="font-family: Arial;">Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, </li></ul><p style="font-family: Arial;"></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><em>The expected pay range for this position is $27.40 to $37.02 per hour.</em></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><em>Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.</em></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><em>At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.</em></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><em>Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.</em></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><em>Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.</em></p><p style="font-family: Arial;"></p><p style="font-family: Arial;"><em>The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.</em></p><p style="font-family: Arial;"></p> </div> </div>', 'post_date' => '2024-04-29T02:08:11Z' ) ), (int) 1 => array( 'Employer' => array( 'company_name' => 'Solomon Page' ), 'UtZipcode' => array( 'city' => 'Menlo Park', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=7320a0d2a79c73eddf4302191&ri=9bec0ed007a54194ad9714e8c76d2f53&job_loc=Menlo+Park%2CCA&q=Catering+Administrative+Assistant&spl=v1%253AWLRXWJ%252FIWKyrMSkJ%253Axpr%252FngBV1U%252FTvB4QJutMsg%253D%253D%253AE592kAZltL%252B4CeulZ0jRF7g86CvDkhdMvcY0Hz7qobOS0DwyEQ%252B%252BONlnaJ0Arw9fIYnPsKSoBuC6jMjbfY4mIu63TJhdV6MU0e9XAMQhzV4%252BVJLbVRDwPxYbve34wX7g5vrEhl72Lkc2YM%252Bn&encrypt=0&l=Redwood+City%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30254257239/', 'title' => 'Administrative Assistant', 'description' => '<p>Our client in Menlo Park, CA is seeking Administrative Assistant support for Private Equity Investment Professionals. This is a hybrid position based out of the Menlo Park office.</p><p><br></p><ul><li>Pay rate: $40 per hour</li></ul><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><ul><li>Calendar Management and Meeting Coordination Heavy calendar management and meeting coordination (Includes booking conference rooms, set up, and food/beverage orders)</li><li>Phone Coverage Answering phones, taking messages, and managing contacts</li><li>Expense Management Manage all expenses ensuring monthly submission and reconciliation </li><li>Travel Management Coordinate and plan seamless travel arrangements including itineraries, car service, airline and hotels</li><li>Back Up Coverage/Team Support Provide backup coverage for other Assistants (EA or AA) on the team as well as reception. Attend weekly meeting with the Admin team. </li><li>Events Assist with office, team build, and portfolio company events</li><li>Additional Support Assist with special/ad hoc projects as needed. Assist in maintaining and updating CRM system.</li></ul><p><br></p><p><strong>Required Qualifications: </strong></p><p><br></p><ul><li>Minimum 2-4 years of experience working as an Administrative Assistant</li><li>Strong written and interpersonal communication skills</li><li>Ability to prioritize workload and shift attention to new and upcoming tasks</li><li>Demonstrated team player, self-starter, and independent thinker</li><li>Exercises discretion and sound judgment; maintains confidentiality</li><li>Excellent organizational and follow-up skills, outstanding attention to detail</li><li>Proficient in MS Office: Word, Excel, PowerPoint, Outlook, Workday is a plus</li><li>Proven ability to maintain strong interpersonal skills when in contact with investors, partners, and internal team</li></ul><p><br></p><p>If you meet the required qualifications and are interested in this role, please apply today. </p><p><br></p><p><strong>The Solomon Page Distinction</strong></p><p><br></p><p>Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.</p><p><br></p><p><strong>About Solomon Page</strong></p><p><br></p><p>Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: <u>solomonpage.com</u> and connect with us on <u>Facebook</u>, and <u>LinkedIn</u>.</p><p><br></p><p>Opportunity Awaits.</p><p></p>', 'post_date' => '2024-04-29T08:31:52Z' ) ), (int) 2 => array( 'Employer' => array( 'company_name' => 'Excellence Services, LLC' ), 'UtZipcode' => array( 'city' => 'Atherton', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=7349b99ae20c73edd9d2969d1&ri=9bec0ed007a54194ad9714e8c76d2f53&job_loc=Atherton%2CCA&q=Catering+Administrative+Assistant&spl=v1%253A3rtJDfz2vRfpGgpY%253AiP4kyXYkTDnuGICWz09vrA%253D%253D%253ACvKF2gimWE%252B1dZPKPlVy4xmtEY09UNmPbZYmQMDJqlR%252Bc298h5WbDppDblPM%252FW%252B31fPD5dDk6DNf8LLH%252BYHi%252FGtSNXzyaVHWaq1sK40z3svStVvoNK98H7IQjcP0gOdqqCpI7FLnn8zcX94R&encrypt=0&l=Redwood+City%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30297350099/', 'title' => 'Personal Assistant / Executive Assistant', 'description' => '<p><strong>Location: </strong>Atherton, CA, 94027 (<strong>On-site</strong>)</p><p><strong>Job Type:</strong> Full-Time (40 hours/week), Hourly, Non-Exempt</p><p><strong>Availability: </strong>Typically 9am~5:30pm M-F. Be available and on-call as needed.</p><p><br></p><p><strong>COMPENSATION: </strong></p><p><strong> $72,800 - $120,000/year (depends on experience)</strong></p><p> <strong>Discretionary year-end bonus (up to 20%) </strong></p><p> Health insurance</p><p> Paid vacation, holidays, sick days</p><p> Paid meal breaks</p><p> Regular reviews & advancement opportunities</p><p><br></p><p><strong>INTRODUCTION: </strong></p><p>We're looking for a <strong>Personal Assistant/Chauffeur</strong> to work under our House Manager in a dynamic private household setting. The role involves hands-on involvement in managing designated areas and a willingness to engage in a range of tasks. Candidates should exhibit humility, a strong sense of service, excellent organizational abilities, and the assertiveness to hold staff accountable. You'll be part of a collaborative team of Personal Assistants, each responsible for different facets of household operations. If you're adaptable, dedicated, firm in upholding standards, and experienced in management, we invite you to apply.</p><p><br></p><p><strong>DUTIES: </strong></p><p> Oversee and manage various property projects and vendor activities, ensuring each project is completed successfully and efficiently.</p><p> Conduct regular property inspections; identify and report issues, then arrange and supervise staff in resolving these issues effectively and timely.</p><p> Manage home maintenance, overseeing all aspects of property upkeep and repairs.</p><p> Efficiently arrange staff working hours and tasks, ensuring optimal productivity and coordination.</p><p> Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality.</p><p> Exhibit strong leadership, manage household staff effectively, and cultivate an accountable, efficient work environment.</p><p> Oversee household inventory, ensuring adequate supply and organization of household items.</p><p> Provide reliable transportation for Principals; maintain vehicle cleanliness and readiness; and perform a variety of errands as needed.</p><p> Handle incoming calls and guest greetings; manage the Principals personal calendars with precision.</p><p> Plan, coordinate, and manage travel arrangements, family activities, and events, ensuring smooth execution.</p><p> Be prepared to assist with diverse tasks as requested by the Principals or the manager, demonstrating flexibility and adaptability.</p><p><br></p><p><strong>REQUIREMENTS: </strong></p><p> At least 3 years of management experience, with proven ability to manage a small team.</p><p> Bachelor's degree or higher; previous experience as a personal assistant is preferred.</p><p> Preferably experienced in hospitality or family office settings.</p><p> Strong analytical, learning, and communication skills, with strict adherence to confidentiality.</p><p> Technologically proficient, particularly with G-suite, iPhone, and MacBook.</p><p> Highly organized and detail-oriented, with strong multitasking, prioritizing, and problem-solving abilities.</p><p> Positive and team-focused, with outstanding interpersonal skills and vendor management experience.</p><p> Proficiency in English, both written and spoken.</p><p> Flexible schedule, willing to work different shifts as needed. (e.g., holidays, weekends, evenings, etc.)</p><p> Must be legally authorized to work in the United States and able to pass extensive background checks.</p><p> Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required.</p><p> Seeking a long-term commitment.</p><p><br></p><p><strong>CORE VALUES: </strong></p><p> Principals First: Always put our principals needs and interests first.</p><p> Learn from mistakes: Admit mistakes upfront. Learns and grows from mistakes.</p><p> Conscientious: Attention to detail. Finishes duties mindfully, effectively, and promptly.</p><p> Dedication: Shows a deep commitment to the role and the company. </p><p> Accountable: Takes ownership of tasks and completes thorough due diligence.</p><p> Independent: Thinks and acts independently. Able to be self-taught and keep improving.</p><p> Resilience: Never complains or shies away from work. Welcome constructive feedback and can thrive under pressure.</p><p></p>', 'post_date' => '2024-04-27T03:21:58Z' ) ), (int) 3 => array( 'Employer' => array( 'company_name' => 'Nelson Connects' ), 'UtZipcode' => array( 'city' => 'Redwood City', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=7341a8df2f1c73edd95382c11&ri=9bec0ed007a54194ad9714e8c76d2f53&job_loc=Redwood+City%2CCA&q=Catering+Administrative+Assistant&spl=v1%253AZoxqxBAzybi5b9LU%253ADDrQiaThkRKAkkEzplYkvw%253D%253D%253AkOpIQOfINv9L%252FaXHMjB%252FaUj1BWeUY8Nq%252B%252BDatvlOVNPQcp1KteXSOPz3dwuJslhIbfYo6hCr5gZXB5MUFq4D%252BA92FTR2If%252F8zDg4Gel0B6YcI%252BLcSD19Qp1vl5A0jLRA5aKGUGBLnkCGhsJJ&encrypt=0&l=Redwood+City%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30288892943/', 'title' => 'Receptionist / Facilities', 'description' => '<p><strong>Receptionist / Facilities</strong></p><p><strong> </strong></p><p><strong>(CONTRACT 6 months)</strong></p><p> </p><p>For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can t wait to work with you.</p><p> </p><p><strong>We</strong> are Nelson Connects, and our purpose is your success.</p><p> </p><p><strong>You</strong> are a front desk administrator and support functions for the headquarters workplace. This position oversees the daily activities needed to ensure a functional, efficient, and safe working environment for employees.</p><p><strong>This position pays:</strong> $26.00 - $28.00 per hour</p><p> </p><p><strong>What you will be doing:</strong></p><p><strong><u>Office Administration and Operations 50%</u></strong></p><p> Manage primary receptionist responsibilities: answering phones, voicemails, greeting visitors and customers.</p><p> Expenses control: Process invoices and track expenses.</p><p> Prepare and maintain files, reports, records, and detailed departmental data.</p><p> Coordinate monthly facility invoices with accounts receivable and the purchase order procedures.</p><p> Manage hoteling reservations and workstations.</p><p> Coordinate any headquarters event catering: ordering, routing, and tracking of catered meals.</p><p> Coordinate Emergency Procedures with Building and Team.</p><p> Oversee internal employee and equipment relocations and keep an updated roster.</p><p> Arrange New Hire & terminated employee desk management and coordinate with IT for equipment set up and removal.</p><p> Order office supplies and vending & pantry supplies.</p><p> Provide support and back-up to all other positions in Facilities and Administration when needed.</p><p> </p><p><strong><u>Facilities Management 50%</u></strong></p><p> Assign daily <strong>facility tickets </strong>and track completion progress.</p><p> Complete any <strong>facility tickets </strong>for any site requests.</p><p> Manage access <strong>badge creation </strong>and <strong>maintenance </strong>for global offices.</p><p> Coordinate and monitor <strong>lobby security </strong>during office hours.</p><p> Manage <strong>shipping </strong>and <strong>receiving </strong>at headquarters.</p><p> Manage ergonomic program management for employees, remote offices, home offices.</p><p> Be an active <strong>Emergency Response </strong>Team member.</p><p> Advise on all <strong>space planning </strong>and <strong>design </strong>of floor space and workstations.</p><p> Perform preliminary space planning efforts to guide internal team and vendors.</p><p> Coordinate purchasing of office furniture and equipment.</p><p> Serve as the daily primary contact with Building Management & Building Security</p><p> Environmental monitoring and control</p><p> Handoff daily after hour activity planning and monitoring to Security Operations Center</p><p> </p><p><strong>What you bring:</strong></p><p> Excellent oral communication skills; good written communication skills.</p><p> Good interpersonal and team working skills; able to deal positively and productively with complaints, conflicts, and requests for service.</p><p> Ability to complete basic Physical Security Classes designed for Reception.</p><p> Good analytical skills: able to accurately compile statistical data and to detect inconsistencies in data.</p><p> Experience with access control applications.</p><p> Ability to work in a fast-paced, high-pressure environment.</p><p> Self-starter; able to adapt to changing priorities and work on multiple projects.</p><p> Good telephone and customer service skills helpful.</p><p> Proficiency with computer programs (Windows, Excel, Power Point).</p><p> High energy level and positive outlook on job and group responsibilities; initiative.</p><p> College degree in a field related to the position.</p><p> </p><p><strong>Minimum 5 years administrative / office experience in a fast-paced environment.</strong></p><p><strong> </strong></p><p><strong>To learn more about the workplace culture and the position, please apply!</strong></p>', 'post_date' => '2024-04-26T02:22:50Z' ) ), (int) 4 => array( 'Employer' => array( 'company_name' => 'The Phoenix Group' ), 'UtZipcode' => array( 'city' => 'Redwood City', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=73217af6bb3c73eddf5ea0581&ri=9bec0ed007a54194ad9714e8c76d2f53&job_loc=Redwood+City%2CCA&q=Catering+Administrative+Assistant&spl=v1%253AfHMFmKn6XN8VpOeL%253Acmp9OE3EM1yc8NAKt%252BAnxg%253D%253D%253AiTCZsfbD5C44p6MfkzUvG2b%252B3VAkVzYnEwr%252Bo21xgbKcxDJRO4xVIeIMqOARhi8ioywqrIS3Zo4N6intpHS%252BNlSerTRgkGILklZT%252BwjJPVQXzhzW8mK%252Bsq%252FFHZ0ZZw0HBMI%253D&encrypt=0&l=Redwood+City%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30255149720/', 'title' => 'Conference Event Coordinator', 'description' => '<p>Our client, a multinational law firm, is seeking a Conference Center Coordinator to support their team! </p><p></p><p>Client Events & Meetings Coordination</p><ul><li><strong>Planning and Execution:</strong> Work closely with Office Services Manager and Conference Center Specialists to plan and execute client events/meetings according to Firm standards.</li><li><strong>On-Site Support:</strong> Provide on-site support as needed, including weekends and evenings. Organize Town Hall meetings and ensure details are communicated to relevant departments.</li><li><strong>Pre-Meeting Checks:</strong> Ensure meeting rooms are set up correctly with food and beverage services. Address last-minute issues during large meetings and events.</li><li><strong>Record Keeping:</strong> Maintain organized records of all events using Accruent software. Develop floorplans for Town Hall events.</li><li><strong>Communication:</strong> Participate in weekly meetings to discuss upcoming meetings and events. Send reports to departments regarding upcoming events and other details.</li></ul><p>Backup for Conference Center Specialists</p><ul><li><strong>Coverage:</strong> Serve as primary backup for Conference Specialists during their absence. Cover Reception duties such as answering phones, booking rooms, responding to inquiries, and problem-solving.</li><li><strong>Learning Role:</strong> Learn all aspects of the Conference Center to provide full support to the team.</li></ul><p>Conference Center Greeting</p><ul><li><strong>Professionalism:</strong> Ensure visitors receive a professional greeting. Maintain high standards of grooming and communication.</li><li><strong>Connecting Visitors:</strong> Connect visitors with appropriate personnel, locate information as needed, and recommend solutions.</li><li><strong>Knowledge of Personnel:</strong> Use knowledge of Firm personnel to greet by name San Francisco Office partners and management.</li><li><strong>Event Organization:</strong> Act as primary contact for office guests. Organize and execute Town Hall events, developing positive relationships with clients and vendors.</li></ul><p>Conference Center Knowledge</p><ul><li><strong>Firm Procedures:</strong> Maintain thorough knowledge of Firm procedures to answer questions and resolve issues.</li><li><strong>Client Trust:</strong> Build trust with clients by resolving routine and non-routine questions related to the Conference Center.</li><li><strong>Information Retrieval:</strong> Use available research tools to locate information for clients and personnel.</li></ul><p>Conference Center Maintenance</p><ul><li><strong>Cleanliness:</strong> Ensure Conference Center areas are clean and professional.</li><li><strong>Deliveries:</strong> Quickly remove deliveries from the reception area.</li><li><strong>Room Monitoring:</strong> Monitor conference room and visitor needs throughout the day, providing assistance as needed.</li></ul><p>Technology Support</p><ul><li><strong>Technical Assistance:</strong> Provide first-level assistance on Conference Center technology, including troubleshooting and coordination with Technology Services.</li><li><strong>Utilities Support:</strong> Support Conference Center utilities such as lights, audio-visual equipment, and HVAC.</li><li><strong>Software Knowledge:</strong> Maintain knowledge of relevant Conference Center software.</li><li><strong>Internet Research:</strong> Use Internet research to solve visitor and personnel needs.</li></ul><p></p><p>Hourly Rate : $25.00-31.00</p>', 'post_date' => '2024-04-23T02:27:19Z' ) ) ) $title_for_layout = 'Catering Administrative Assistant at The Carvery Catering' $metatag_description = 'Catering Administrative AssistantThe Carvery Catering at Proven' $unique_name = 'the-carvery-catering-redwood-city-ca' $reference_number = '57267' $mobile_image = 'http://proven-employer-mobile-images.s3.amazonaws.com/w14332765611534722877_small.jpg' $display_company_title = 'Jobs at The Carvery Catering' $employer = array( 'EmployersJob' => array( 'id' => '31399', 'employer_id' => '12735', 'ats_url' => '', 'url' => '', 'title' => 'Catering Administrative Assistant', 'craigslist_city' => 'san francisco bay area', 'craigslist_sub_city' => 'peninsula', 'craigslist_sub_sub_city' => 'redwood city', 'craigslist_state' => 'California', 'open' => '1', 'post_date' => '2019-07-24 01:41:27', 'duration' => 'full time', 'anonymous_post' => '0', 'compensation' => '', 'zip' => '94063', 'description' => '<p>Here at The Carvery we strive to offer our guests high quality experience backed by a fun and professional catering team. 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Primary responsibilities include: Perform administrative duties in support of catering sales by providing telephone coverage and handling general client inquiries through both phone and email Update social media (Instagram, Facebook, Twitter) with photos of events Ability to develop a strong understanding of our menu to guide our guests through their selections Collaborating with clients, kitchen management and Catering Director in preparing and organizing delivery and pick-up orders Accommodate last minute add-ons and adjustments efficiently and courteously Working closely with Catering Director to prepare and send proposals, invoices, and collecting payment for our full service events and do tastings Attention to details when assisting Catering Director in maintaining and updating client folders for full service events Support Catering Director in scheduling catering personnel appropriately based on event requests as needed Job Requirements: Must possess the ability to professionally represent the restaurant Excellent oral and written communication skills Exhibits ability to multi task and transition from office work to onsite event support Computer proficiency required. 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} } } </script> <style> #employer-edit.affix { position: fixed; top: 0; width: 100%; z-index:10; } </style> <div id="join_popup" class="modal fade" tabindex="-1" role="dialog" aria-labelledby="join_popupLabel" aria-hidden="true"> <div class="modal-dialog"> <div class="modal-content" id="modalContent"></div> </div> </div> <div id="login_popup" class="modal fade" tabindex="-1" role="dialog" aria-labelledby="login_popupLabel" aria-hidden="true"> <div class="modal-dialog"> <div class="modal-content" id="modalContent"></div> </div> </div> <div id="loginModal" class="modal fade" tabindex="-1" role="dialog" aria-labelledby="loginModalLabel" aria-hidden="true"> <div class="modal-dialog"> <div class="modal-content" id="modalContent"></div> </div> </div> <div id="submissionModal" class="modal fade" tabindex="-1" role="dialog" aria-labelledby="submissionModalLabel" aria-hidden="true"> <div class="modal-dialog"> <div class="modal-content" id="modalContent"></div> </div> </div> <div id="proven-view-job"> <span class="hide" id="jobid">31399</span> <span class="hide" id="referencenumber">57267</span> <div class="container"> <div class="row"> <div class="col-md-10 col-md-offset-1 col-sm-12 col-sm-offset-0"> <div id="proven-candidate-home-page" class="hidden-xs" style="background: #fff;"> <div class="search-jobs" style="padding-top: 0px;"> <div class="row"> <div class="col-xs-12 col-sm-10 col-sm-offset-1 col-md-10 col-md-offset-1"> <div class="row search-row"> <div class="col-sm-5 search-field"> <input type="text" name="data[Search][search_text]" value="" id="search_text" placeholder="Job Title, Keywords, or Company" /> </div> <div class="col-sm-5 search-field"> <input type="text" value="" id="search-location" placeholder="City, State or Zip" /> </div> <div class="col-sm-2 search-field" style="height:50px;"> <a href="#" id="search-btn" class="btn btn-default" role="button" style="width:100%;">SEARCH</a> </div> </div> </div> </div> </div> </div> </div> </div> <div class="row"> <div class="col-md-10 col-md-offset-1 col-sm-12 col-sm-offset-0"> <div class="panel panel-default voffset3"> <div class="panel-body"> <div class="job-post-details"> <div class="row"> <div class="col-xs-3 col-sm-2"> <div class="company-logo"> <img src="https://d2qez73695kjfi.cloudfront.net/w14085605821128202256_small.png" width="90" border="0" class="img-responsive center-block" /> </div> </div> <div class="col-xs-9 col-sm-10"> <h1>Catering Administrative Assistant</h1> <p class="small-bottom-border"> The Carvery Catering </p> <div class="date-location">Jul 23, 2019 - Redwood City</div> <div class="voffset1"> <script type="text/javascript" src="https://s7.addthis.com/js/250/addthis_widget.js#pubid=seanfalconer"></script> </div> </div> </div> <hr /> <div class="row"> <div class="apply-form-link col-xs-12 col-sm-8 col-md-7 col-lg-8"> Apply via email:<br/><a class="red-link" href="mailto:jobs+31399-w@hireproven.com">jobs+31399-w@hireproven.com</a> </div> <div class="col-xs-12 col-sm-4 col-md-5 col-lg-4"> <script type="text/javascript"> var currentLink = null; 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$("#coverletter").focus(); }); $(document).keypress(function (eh){ $("#errorsBox").hide(); }); $("#login-link").click(function(e) { e.preventDefault(); $("#join_popup").modal("hide"); $("#login_popup #modalContent").html(""); $.ajax({ type: "POST", url: "/users_ajax/loginDialog/employer_id:12735/job_id:31399", success: function(html){ // update the hidden div layer to contain the form information $("#login_popup #modalContent").html(html); $("#login_popup").modal("show"); } }); }); $.validator.addMethod('tosChecked', function(value, element) { if(!$('#tos:checkbox').is(':checked')) { $('.toswrapper').css("border", "3px solid #CC0033"); return false; } else { $('.toswrapper').css("border", "3px solid #f5f5f5"); return true; } }); $("#submit-btn").click(function(e) { e.preventDefault(); $("#buildProfileForm").submit(); }); $("#buildProfileForm").validate({ submitHandler: function() { $("#submit-btn").button("loading"); $('#buildProfileForm').ajaxSubmit(processResumeInfo); }, rules: { "data[Worker][agreed_to_terms]": { tosChecked: true } }, messages: { "data[Worker][fname]": { required: '' }, "data[Worker][lname]": { required: '' }, "data[Worker][unique_identifier]": { required: '' }, "data[Worker][agreed_to_terms]": { tosChecked: '' } } }); 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Answer any specific questions included in the job advertisement." cols="30" rows="6"></textarea></div> </div> <div class="row"> <div class="col-xs-12 col-sm-6 col-md-7"> <div class="checkbox"> <label> <input type="checkbox" checked id="tos" name="data[Worker][agreed_to_terms]" tabindex="70" /> <div class="gray-text"> I agree to the <a title="Terms of Service" target="_new" href="/pages/termsWorkers">Terms of Service</a><br /><span class="tos-date">(Updated 2012-11-06)</span> </div> </label> </div> </div> <div class="col-xs-12 col-sm-6 col-md-5"> <div class="apply-button"> <a href="#" id="submit-btn" data-loading-text="Uploading..." class="light-green-btn" role="button" title="Submit Application" style="width:100%;">SUBMIT APPLICATION</a> </div> </div> </div> </form> </div> </div> </div> </div> <div id="apply-form-location"> </div> <hr /> </div> <div class="job-post-details"> <div class="company-image"> <img src="http://proven-employer-mobile-images.s3.amazonaws.com/w14332765611534722877_small.jpg" width="100%" class="img-responsive center-block" /> </div> <div id="job-description"> <p>Here at The Carvery we strive to offer our guests high quality experience backed by a fun and professional catering team. For decades The Carvery has been happy to service our guests at a number of locations throughout the bay area. We are now looking for a Catering Administrative Assistant who will support out Catering Director in office administration as well as driving catering sales. </p> <p>Ideal candidates will have some restaurant or catering knowledge as well as office managerial skills. Motivated and professional associates will be considered for an opportunity to develop in events as a banquet server or on-site event manager if qualified. This is a great job for someone with a strong background in the service industry who is looking to further their growth in event coordination and management.</p> <p>Please send Salary requirements with resume.</p> <p> </p> <p><strong><u>Primary responsibilities include:</u></strong></p> <p>Perform administrative duties in support of catering sales by providing telephone coverage and handling general client inquiries through both phone and email</p> <p>Update social media (Instagram, Facebook, Twitter) with photos of events</p> <p>Ability to develop a strong understanding of our menu to guide our guests through their selections</p> <p>Collaborating with clients, kitchen management and Catering Director in preparing and organizing delivery and pick-up orders</p> <p>Accommodate last minute add-ons and adjustments efficiently and courteously</p> <p>Working closely with Catering Director to prepare and send proposals, invoices, and collecting payment for our full service events and do tastings </p> <p>Attention to details when assisting Catering Director in maintaining and updating client folders for full service events</p> <p>Support Catering Director in scheduling catering personnel appropriately based on event requests as needed</p> <p><strong><u>Job Requirements: </u></strong></p> <p>Must possess the ability to professionally represent the restaurant</p> <p>Excellent oral and written communication skills</p> <p>Exhibits ability to multi task and transition from office work to onsite event support</p> <p>Computer proficiency required. 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filemtime - [internal], line ?? include - APP/View/Layouts/responsive.ctp, line 69 View::_evaluate() - CORE/Cake/View/View.php, line 961 View::_render() - CORE/Cake/View/View.php, line 923 View::renderLayout() - CORE/Cake/View/View.php, line 546 View::render() - CORE/Cake/View/View.php, line 481 Controller::render() - CORE/Cake/Controller/Controller.php, line 960 JobsController::view() - APP/Controller/JobsController.php, line 1338 ReflectionMethod::invokeArgs() - [internal], line ?? Controller::invokeAction() - CORE/Cake/Controller/Controller.php, line 490 Dispatcher::_invoke() - CORE/Cake/Routing/Dispatcher.php, line 193 Dispatcher::dispatch() - CORE/Cake/Routing/Dispatcher.php, line 167 [main] - APP/webroot/index.php, line 118
The Carvery Catering
Here at The Carvery we strive to offer our guests high quality experience backed by a fun and professional catering team. For decades The Carvery has been happy to service our guests at a number of locations throughout the bay area. We are now looking for a Catering Administrative Assistant who will support out Catering Director in office administration as well as driving catering sales.
Ideal candidates will have some restaurant or catering knowledge as well as office managerial skills. Motivated and professional associates will be considered for an opportunity to develop in events as a banquet server or on-site event manager if qualified. This is a great job for someone with a strong background in the service industry who is looking to further their growth in event coordination and management.
Please send Salary requirements with resume.
Primary responsibilities include:
Perform administrative duties in support of catering sales by providing telephone coverage and handling general client inquiries through both phone and email
Update social media (Instagram, Facebook, Twitter) with photos of events
Ability to develop a strong understanding of our menu to guide our guests through their selections
Collaborating with clients, kitchen management and Catering Director in preparing and organizing delivery and pick-up orders
Accommodate last minute add-ons and adjustments efficiently and courteously
Working closely with Catering Director to prepare and send proposals, invoices, and collecting payment for our full service events and do tastings
Attention to details when assisting Catering Director in maintaining and updating client folders for full service events
Support Catering Director in scheduling catering personnel appropriately based on event requests as needed
Job Requirements:
Must possess the ability to professionally represent the restaurant
Excellent oral and written communication skills
Exhibits ability to multi task and transition from office work to onsite event support
Computer proficiency required. Microsoft Word, Excel, Powerpoint, Social Media
Valid California Food Handlers Card
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3 days ago
The Phoenix Group - Redwood City, CA
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Apply to jobs on the go with Proven mobile
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3 | SELECT `User`.`unique_name`, `User`.`email_validated` FROM `proven_production`.`users` AS `User` LEFT JOIN `proven_production`.`workers` AS `Worker` ON (`Worker`.`user_id` = `User`.`id` AND `User`.`is_worker` = 1) WHERE `User`.`id` = 213870 AND `User`.`active` = 1 LIMIT 1 | 1 | 1 | 1 | |
4 | SELECT `EmployerMobileImage`.`file_name` FROM `proven_production`.`employer_mobile_images` AS `EmployerMobileImage` WHERE `EmployerMobileImage`.`employer_id` = 12735 LIMIT 1 | 1 | 1 | 0 | |
5 | SELECT `User`.`unique_name`, `User`.`email_validated` FROM `proven_production`.`users` AS `User` LEFT JOIN `proven_production`.`workers` AS `Worker` ON (`Worker`.`user_id` = `User`.`id` AND `User`.`is_worker` = 1) WHERE `User`.`id` = 213870 AND `User`.`active` = 1 LIMIT 1 | 1 | 1 | 0 | |
6 | SELECT `BillingTransaction`.`id` FROM `proven_production`.`billing_transactions` AS `BillingTransaction` WHERE `BillingTransaction`.`employers_job_id` = 31399 ORDER BY `BillingTransaction`.`created_date` desc LIMIT 1 | 1 | 1 | 0 | |
7 | SELECT `EmployersJob`.`title`, `EmployersJob`.`description`, `UtZipcode`.`city`, `UtZipcode`.`state_prefix`, `EmployersJob`.`zip` FROM `proven_production`.`employers_jobs` AS `EmployersJob` LEFT JOIN `proven_production`.`ut_zipcodes` AS `UtZipcode` ON (`EmployersJob`.`zip` = `UtZipcode`.`zipcode`) WHERE `EmployersJob`.`id` = 31399 LIMIT 1 | 1 | 1 | 1 |