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'<p><strong>Duties, Responsibilities and Qualifications</strong></p> <p><strong>HR Administration</strong></p> <ul> <li>Staff members receive a warm, friendly and informative HR on-boarding</li> <li>New Hire paperwork is completely thoroughly and accurately</li> <li>Assigned reports are completed timely and accurately</li> <li>Hiring support is provided as needed</li> <li>HR projects are completed timely as assigned</li> <li>HR policies and procedures are recommended</li> <li>Assists HR and Payroll coordinator with maintaining HRIS</li> <li>Assist HR and Payroll coordinator with new hire and termination procedures</li> </ul> <p><strong>Benefits</strong></p> <ul> <li>Benefit enrollments and terminations are completed timely and accurately</li> <li>Staff is provided benefits information timely and advice and counsel is given when necessary</li> <li>Spanish Enrollment meetings are conducted timely ensuring staff understand the benefits available</li> <li>Wellness Program initiatives are 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<li>Develops translation process for improving access to Bi-Rite Family of Business documents and resources</li> </ul> <h3><strong>Skills and Specifications:</strong></h3> <ul> <li>Strong attention to detail</li> <li>Ability to maintain confidentiality of all HR issues</li> <li>Basic understanding of state and federal employment laws</li> <li>Relevant computer software and hardware applications knowledge.</li> <li>Ability to research, evaluate and analyze</li> <li>Able to work alone on a broad variety of projects.</li> <li>Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.</li> <li>Able to establish and maintain healthy working relationships with people in course of work.</li> <li>Able to balance the needs of the staff with the needs of the business</li> </ul> <h3>Education and Qualifications:</h3> <ul> <li>1-2 years experience in HR administration</li> <li>HR Certification preferred</li> <li>Fluent English and Spanish required (spoken and 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type="text/javascript"> var autocomplete = false; var sortOrder = "relevance"; </script> <meta property="og:title" content="Admin Assistant"/> <meta property="og:type" content="website"/> <meta property="og:url" content="https://www.proven.com/jobs/view/44464?ref=53879"/> <meta property="og:image" content="/css/images/proven_logo.png"/> <meta property="og:site_name" content="Proven"/> <meta property="og:description" content="Duties, Responsibilities and Qualifications HR Administration Staff members receive a warm, friendly and informative HR on-boarding New Hire paperwork is completely thoroughly and accurately Assigned reports are completed timely and accurately Hiring support is provided as needed HR projects are completed timely as assigned HR policies and procedures are recommended Assists HR and Payroll coordinator with maintaining HRIS Assist HR and Payroll coordinator with new hire and termination procedures Benefits Benefit enrollments and terminations are completed timely and accurately Staff is provided benefits information timely and advice and counsel is given when necessary Spanish Enrollment meetings are conducted timely ensuring staff understand the benefits available Wellness Program initiatives are supported and staff understands our wellness program Employee Relations Acts as a first point of contact for employees for Spanish speaking staff members for performance management and employee relations issues. Supports resolution of employee relations issues and acts as a liaison for managers and Spanish speaking staff. Conducts exit interviews with Spanish speaking staff to ensure proper information is captured, recorded and available for analysis. Training and Development Conducts training courses on schedule as assigned Assists in development of training programs Assists managers with performance evaluations Conducts new hire orientations Translation Acts as a liaison for staff and managers, translating conversations as necessary Translates basic documents into Spanish as necessary Develops translation process for improving access to Bi-Rite Family of Business documents and resources Skills and Specifications: Strong attention to detail Ability to maintain confidentiality of all HR issues Basic understanding of state and federal employment laws Relevant computer software and hardware applications knowledge. 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$("#user_identifier").focus(); }); function processResumeInfo(responseObject) { var message; var showDebug = false if (showDebug) { console.log(responseObject); } responseObject = eval('(' + responseObject + ')'); if(responseObject.result == FAILURE) { $("#deleteMe").parent().css("width", "80px"); $("#submit-btn").button("reset"); if (!responseObject.message) { message = "There was a problem saving your application."; } else { message = responseObject.message; } bootbox.alert(message); } else { window.location.href = "/workers/activate?jid=44464"; } } </script> <div> <a href="#" id="show-apply-form" class="light-green-btn" role="button" title="Apply Now" style="width:100%;">APPLY NOW</a> <div class="clearfix"></div> </div> <div class="apply-widget" style="display: none;"> <h3>To apply, please fill in the information below</h3> <div class="existing-account">Already have an account? <a href="/pages/login" id="login-link" class="blue-link" title="Log In Now">Log In Now</a></div> <div class="form-body apply-form"> <form action="/workers_ajax/createAccountFromResume/30039/44464" class="errorsRight" id="buildProfileForm" enctype="multipart/form-data" method="post" accept-charset="utf-8"><div style="display:none;"><input type="hidden" name="_method" value="POST"/></div> <div class="form-group row"> <div class="col-sm-12"> <h4>Contact Information:</h4> </div> <div class="form-field col-sm-6"> <input class="required" type="text" name="data[Worker][fname]" id="fname" placeholder="First Name" /> </div> <div class="clearfix"></div> <div class="form-field col-sm-6"> <input class="required" type="text" name="data[Worker][lname]" id="lname" placeholder="Last Name" /> </div> <div class="clearfix"></div> <div class="form-field col-sm-6"> <div class="input text"><input name="data[Worker][unique_identifier]" placeholder="email@example.com" class="required long" id="unique_identifier" type="text"/></div> </div> <div class="clearfix"></div> </div> <div class="form-group"> <h4>Resume:</h4> <div class="input file"><input type="file" name="data[Worker][resume_file]" id="resume_file" size="14"/></div> </div> <div class="form-group"> <h4>Cover Letter:</h4> <div class="input textarea"><textarea name="data[EmployersJobsRankingsLetter][coverletter]" id="coverletter" class="required" placeholder="Why are you interested in this position? Answer any specific questions included in the job advertisement." cols="30" rows="6"></textarea></div> </div> <div class="row"> <div class="col-xs-12 col-sm-6 col-md-7"> <div class="checkbox"> <label> <input type="checkbox" checked id="tos" name="data[Worker][agreed_to_terms]" tabindex="70" /> <div class="gray-text"> I agree to the <a title="Terms of Service" target="_new" href="/pages/termsWorkers">Terms of Service</a><br /><span class="tos-date">(Updated 2012-11-06)</span> </div> </label> </div> </div> <div class="col-xs-12 col-sm-6 col-md-5"> <div class="apply-button"> <a href="#" id="submit-btn" data-loading-text="Uploading..." class="light-green-btn" role="button" title="Submit Application" style="width:100%;">SUBMIT APPLICATION</a> </div> </div> </div> </form> </div> </div> </div> </div> <div id="apply-form-location"> </div> <hr /> </div> <div class="job-post-details"> <div id="job-description"> <p><strong>Duties, Responsibilities and Qualifications</strong></p> <p><strong>HR Administration</strong></p> <ul> <li>Staff members receive a warm, friendly and informative HR on-boarding</li> <li>New Hire paperwork is completely thoroughly and accurately</li> <li>Assigned reports are completed timely and accurately</li> <li>Hiring support is provided as needed</li> <li>HR projects are completed timely as assigned</li> <li>HR policies and procedures are recommended</li> <li>Assists HR and Payroll coordinator with maintaining HRIS</li> <li>Assist HR and Payroll coordinator with new hire and termination procedures</li> </ul> <p><strong>Benefits</strong></p> <ul> <li>Benefit enrollments and terminations are completed timely and accurately</li> <li>Staff is provided benefits information timely and advice and counsel is given when necessary</li> <li>Spanish Enrollment meetings are conducted timely ensuring staff understand the benefits available</li> <li>Wellness Program initiatives are supported and staff understands our wellness program</li> </ul> <p><strong>Employee Relations</strong></p> <ul> <li>Acts as a first point of contact for employees for Spanish speaking staff members for performance management and employee relations issues.</li> <li>Supports resolution of employee relations issues and acts as a liaison for managers and Spanish speaking staff.</li> <li>Conducts exit interviews with Spanish speaking staff to ensure proper information is captured, recorded and available for analysis.</li> </ul> <p><strong>Training and Development</strong></p> <ul> <li>Conducts training courses on schedule as assigned</li> <li>Assists in development of training programs</li> <li>Assists managers with performance evaluations</li> <li>Conducts new hire orientations</li> </ul> <p><strong>Translation</strong></p> <ul> <li>Acts as a liaison for staff and managers, translating conversations as necessary</li> <li>Translates basic documents into Spanish as necessary</li> <li>Develops translation process for improving access to Bi-Rite Family of Business documents and resources</li> </ul> <h3><strong>Skills and Specifications:</strong></h3> <ul> <li>Strong attention to detail</li> <li>Ability to maintain confidentiality of all HR issues</li> <li>Basic understanding of state and federal employment laws</li> <li>Relevant computer software and hardware applications knowledge.</li> <li>Ability to research, evaluate and analyze</li> <li>Able to work alone on a broad variety of projects.</li> <li>Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.</li> <li>Able to establish and maintain healthy working relationships with people in course of work.</li> <li>Able to balance the needs of the staff with the needs of the business</li> </ul> <h3>Education and Qualifications:</h3> <ul> <li>1-2 years experience in HR administration</li> <li>HR Certification preferred</li> <li>Fluent English and Spanish required (spoken and written) </li> </ul> <p> </p> </div> </div> <p class="voffset4"><strong>Other jobs you may like</strong></p> <p class="similar-job-title"><a href="https://www.jobs2careers.com/click.php?jid=705ea38ab8ec73edda89744c1&ri=9bec0f2d12244705b3ad14605cb39a44&job_loc=Los+Angeles%2CCA&q=Admin+Assistant&spl=v1%253Af27K9iWjAQGAJEYp%253ArO9MDazCpDqcNb1zim%252BsLg%253D%253D%253ALIeYGYUkViyUdaT3ppy3uJO2dnEnkJTg3%252BRs93E6%252FuAM%252F%252Bq0ahIoEMziXxFQS4VTUmpQVq7XkydOzjlhbTHLThnxFr6VtNB6SZ9Ise6sSxliX%252FKeIeQHUgzTpuZGOmQEHaaaYZ1cjg%253D%253D&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30308155012/" class="blue-link" target="_blank">Administrative Assistant Admin Work From Home - 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Part Time Focus Group Panelists', 'description' => '<p>Now accepting applicants for Focus Group studies. Earn up to $750 per week part-time working from home. Must register to see if you qualify. No Administrative Assistant admin experience needed.</p><p>Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists</p><p>Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.</p><p>With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.</p><p></p><strong>Compensation:</strong><ul><li>$75-$150 (per 1 hour session)</li><li>$300-$750 (multi-session studies)</li></ul><p></p><strong>Job Requirements:</strong><ul><li>Show up at least 10 mins before discussion start time.</li><li>Participate by completing written and oral instructions.</li><li>Complete written survey provided for each panel.</li><li>MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.</li></ul><p></p><strong>Qualifications:</strong><ul><li>Must have either a smartphone with working camera or desktop/laptop with webcam</li><li>Must have access to high speed internet connection</li><li>Desire to fully participate in one or several of the above topics</li><li>Ability to read, understand, and follow oral and written instructions.</li><li>Administrative assistant admin experience is not necessary.</li></ul><p></p><strong>Job Benefits:</strong><ul><li>Flexibility to take part in discussions online or in-person.</li><li>No commute needed should you choose to work from home remotely.</li><li>No minimum hours. You can do this part-time or full-time</li><li>Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.</li><li>You get to review and use new products or services before they are released to the public.</li></ul><p>You must apply on our website and complete a set of questionnaire to see if you qualify.</p><p>This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.</p>', 'post_date' => '2024-04-28T18:04:57Z' ) ), (int) 1 => array( 'Employer' => array( 'company_name' => 'Eteam' ), 'UtZipcode' => array( 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=70f2c74305ac73edd04f38d71&ri=9bec0f2d12244705b3ad14605cb39a44&job_loc=Los+Angeles%2CCA&q=Admin+Assistant&spl=v1%253AMHYY8jag5zgdRTyA%253AU27glyDgH4il%252FGN09tTwOw%253D%253D%253AFhQslb5L7vhkY8QUPX%252BuR2rroyJqVqDgEZJ2qG7ZxkJopdNXdgIMeFf2S2VqX67DKs5hsP5TTAZ%252FxcMj63NZ%252BHTho0%252FZ5WBnXDr%252FPmZRPhg2pmC%252F9M5r9xALMhJ5oeFuu6MtoMkzAxIpmb3i&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30136564249/', 'title' => 'Administrative Assistant', 'description' => '<p><strong>Title: Administrative Assistant</strong></p><p><strong>Duration: 12 Months</strong></p><p><strong>Location: Universal City CA 91608</strong></p><p><strong> </strong></p><p><strong>Pay Rate is $30 Hourly on w2 </strong></p><p><strong>Role Purpose</strong></p><p>This Los Angeles-based position will provide administrative support to multiple Labor Relations executives working in Los Angeles, New York City, and other locations in the United States.</p><p><strong> </strong></p><p><strong>Responsibilities</strong></p><ul><li>Schedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materials</li><li>Handle communications with all levels of internal and external executives in a professional manner</li><li>Create and edit professional documents, including Word correspondence, PowerPoint presentations, and Excel spreadsheets</li><li>Prepare expense reports and check requests</li><li>Organize and maintain file systems, electronic and hard copy, in coordination with others in the department.</li><li>Coordinate and handle occasional travel arrangements</li><li>Support the Labor Relations Department in delivering the departmental objectives</li><li>Use problem-solving skills, initiative, general research, inquiry, and follow-up to execute administrative tasks</li><li>Send form notices to union representatives and others</li><li>Run reports from case management system</li><li>Maintain project ticklers and send reminders to team members on deadlines</li><li>Perform other related duties to support the departmental team as assigned</li><li>Experience in the entertainment industry</li><li>Ability to maintain a high level of confidentiality</li><li>Highly organized</li><li>Detail-oriented with superior verbal and written communication skills</li><li>Proven ability to excel in a high volume, multi-task/deadline-oriented executive office environment</li><li>Strong prioritization abilities and interpersonal skills</li><li>Ability to work well under pressure</li><li>Ability to work well in a team environment</li><li>Experience working for multiple executives</li></ul><p><strong> </strong></p><p><strong>Qualifications:</strong></p><ul><li>Bachelor s Degree or equivalent work experience</li><li>Minimum 2 years experience in a similar administrative capacity</li><li>Extremely knowledgeable in Microsoft Word, Excel, Outlook, and PowerPoint, highly skilled</li><li>Must have excellent organizational skills, able to handle interruptions, balance multiple and varied tasks, work under pressure, prioritize, handle confidential information with discretion and work independently</li><li>Strong interpersonal skills including ability to communicate effectively with a variety of internal and external contacts</li><li>Excellent project and time management skills and ability to manage and prioritize changing workloads to meet deadlines.</li></ul><li></li>', 'post_date' => '2024-04-18T15:25:45Z' ) ), (int) 2 => array( 'Employer' => array( 'company_name' => 'Confidential' ), 'UtZipcode' => array( 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=70f2c3d963ec73edd04f71711&ri=9bec0f2d12244705b3ad14605cb39a44&job_loc=Los+Angeles%2CCA&q=Admin+Assistant&spl=v1%253Ak4s%252Bk9irCHuWww6b%253ATnDgVhWo12UtG84OVRLCwA%253D%253D%253AGNfyERe70H4JczKlQbXKr%252ByDdn53yuOe8L78Stsy02p8%252F7IfK7PEgaecl%252BsaRgNeveZyESZaR0zAhs938gMjny%252Bko31ii0eaSm2oIgUgVM7SwuWsQrk2h8Viw6gI5wRQGRQOnW0xOAPRcIRA&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30136583039/', 'title' => 'Administrative Assistant', 'description' => '<p><strong><u>Administrative Assistant - Leading Real Estate Firm - Onsite in West Los Angeles - $70-80K</u></strong></p><p><br></p><p>This is a once in a lifetime opportunity to join an incredible team and build a great career path. The Administrative Coordinator will be supporting an Operations Director, as well as their existing team with a variety of projects, as well as with heavy administrative responsibilities. The ideal candidate will have strong organizational skills and have the ability to communicate professionally with clients and leadership. This candidate should have experience in maintaining a database of client information and be able to recognize and solve any problems that may arise. In addition, you will be responsible for maintaining the executive's daily schedule and heavy calendaring.</p><p><br></p><p>This is an incredible opportunity to grow and build a career within a supportive and fun team!</p><p><br></p><p><em>Responsibilities</em></p><ul><li>Manage all incoming client calls and correspondence in a professional manner</li><li>Handle calendaring, scheduling, and meeting operations on a daily basis</li><li>Facilitate office operations and ensure the office is running smoothly from an office management perspective</li><li>Partner with the Director of Operations and other executives on a variety of ad-hoc projects</li><li>Update databases and workflows; maintain client accounts and troubleshoot systems</li></ul><p><br></p><p><em>Qualifications</em></p><ul><li>Bachelor's degree is preferred</li><li>1-3+ years in a professional services environment</li><li>Strong organizational, communication, and analytical skills</li><li>Detail oriented</li><li>Proficient in Microsoft Office suite</li></ul><p><br></p><p><em><u>Please submit a resume for consideration.</u></em></p>', 'post_date' => '2024-04-22T20:16:03Z' ) ), (int) 3 => array( 'Employer' => array( 'company_name' => 'Career Group' ), 'UtZipcode' => array( 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=70ef5cb3e21c73edd19687d91&ri=9bec0f2d12244705b3ad14605cb39a44&job_loc=Los+Angeles%2CCA&q=Admin+Assistant&spl=v1%253ArP4BCkwQXOTuDd%252BU%253AQVV%252BBmopebZSVzqDFQNAxg%253D%253D%253A80BqtLiKiWdUFMj7i6bFxmiIJEfC%252FVEfT9ugUA2fCpIvef2TN8kHscDQRHw49t%252FajO8s8Y9X3v2giWvctCGnxzo6IWCkEu%252FeHmJhDIgGju6rM5Qge2flu0SVfJdGwQn6Xan7dr7xOHjCX9ix&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30159196439/', 'title' => 'Administrative Assistant', 'description' => '<p><strong>ROLE</strong>- Administrative Assistant</p><p><strong>COMPANY: </strong><em>Confidential </em>| Startup | Cyber Security</p><p><strong>JOB TYPE- </strong>Temp, Temp-Hire</p><p><strong>LOCATION-</strong> DTLA (on-site/parking included)</p><p><strong>HOURS</strong>- 8:00am-5:00pm PT</p><p><strong>PAY RATE-</strong> $30.00/hour</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Communicate with sales, clients, installation team, etc.</li><li>Utilize other available information to understand the installation requirements of each location</li><li>Coordinate the provision of Scope of Work documents</li><li>Create sales orders in company database according to determined locations</li></ul><p><br></p><p><strong>Requirements:</strong></p><ul><li>Proven experience as an Administrative Assistant or an Office Administrative Assistant</li><li>Must be familiar with the basic functions of Outlook</li><li>Must be proficient in Excel</li><li>Salesforce is a plus</li></ul><p><br></p><p>Please submit your resume to apply.</p><p><br></p><p><strong>You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.</strong></p><p><br></p><p><em>We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.</em></p><p><br></p><p><u>Career Group:</u></p><ul><li>Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.</li></ul><p></p>', 'post_date' => '2024-04-22T20:14:18Z' ) ), (int) 4 => array( 'Employer' => array( 'company_name' => 'Corps Team' ), 'UtZipcode' => array( 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), 'User' => array( 'unique_name' => '' ), 'EmployersJob' => array( 'anonymous_post' => (int) 0, 'open' => (int) 1, 'url' => 'https://www.jobs2careers.com/click.php?jid=70020453b29c73eddf4309dc1&ri=9bec0f2d12244705b3ad14605cb39a44&job_loc=Los+Angeles%2CCA&q=Admin+Assistant&spl=v1%253Aanz2xEc5uPqzXCt5%253AKbmKboX6bhVrcEqOVuLYDg%253D%253D%253AHyfT%252B2V%252BWp8g2uB%252Bn9RUFxaA7yl4Yvx4JSoeWBpJGL8EUCZ47ZzOEUbkl6NTPXy2YtsnhQyM2UJiLVGtB4Pk0b7iVskqi6QdC%252BIqEPZJIV2thVIMdiW6pTuvzMQjMqMAsI9t&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30254254868/', 'title' => 'Administrative Assistant', 'description' => '<p>Our client, a package delivery and supply chain management company, is seeking an experienced Senior Administrative Assistant for a 6+ month contract role in San Diego, CA. This role is fully onsite. </p><p> </p><p> The Senior Administrative Assistant typically provides high skill level administrative support to include complex and confidential functions. The ideal candidate typically supports individuals with multi-departmental scope that may include Managers, Directors, and /or Vice Presidents. They may routinely work with confidential and highly sensitive information and handle confidential matters. Their work typically has department wide impact and involves coordination and support to management level individuals and/or an entire department with various administrative support responsibilities and projects.</p><p> </p><p> <strong>Job Duties - Some examples of the job duties may include:</strong></p><p> May greet visitors, answer and screen callers, take messages, and respond to inquiries and requests for routine problems.</p><p> May supervise or give work direction to lower level clerical personnel and/ or act as the lead support in a large and busy departmental setting handling various internal and external responsibilities and projects.</p><p> May serve as one of the principal contacts for the division/ department internally and externally.</p><p> May maintain calendar, schedule appointments and engagements on behalf of the department head or large department to complete assigned tasks and projects of a complex nature, interpret administrative decisions and policies without prior clearance.</p><p> May handle all arrangement details for meetings and conferences including catering, travel and lodging accommodations, setup of presentation materials and equipment and also coordinate special events.</p><p> May order office supplies, monitor inventory and equipment and place service requests for service repairs.</p><p> May sort and distribute department mail, prioritize and determine actions for all incoming correspondences.</p><p> May compose and proof read documents for others, maintain and collect data for standard reports charts, graphs, spreadsheets and databases; organize and maintain department filing systems, relevant databases and related records.</p><p> May assist with reconciling components of department budget, approving departmental expenditures, processing expense reports, and/or managing accounting records.</p><p> May be responsible for overseeing and implementing change in office operations and ensure that equipment, materials and space are used effectively.</p><p> May research complex and non-routine problems and inquiries that require interpretation of best practices on departmental policies/ procedures.</p><p> </p><p> <strong>Job Requirements</strong></p><p> Minimum of a High School Education and / or equivalent of four year plus of administrative support experience preferred. Business administration college degree preferred.</p><p> Advanced MS Office skill level in MS Word, Excel, and PowerPoint as well as intermediate skill level in Access preferred.</p><p> Ability to perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred</p><p> Must have a strong work ethic, excellent oral, verbal and written communication skills. Good interpersonal skills and ability to work well with senior level management preferred.</p><p> Must have excellent organizational, prioritization and time management skills and be able to work on several projects simultaneously and take ownership of projects from start to finish; able to multi-task, good attention to detail and be able to easily adapt to change preferred.</p><p> Outstanding telephone etiquette and professional business behavior preferred.</p><p> Ability to handle confidential situations, use discretion and demonstrate good independent judgment within established procedural guidelines and integrity preferred. Must be able to work independently with minimum supervision. Must be willing to promote a positive work environment.</p><p> </p><p> Pay Rate- $21.60- $29.00/hour</p>', 'post_date' => '2024-04-22T20:13:55Z' ) ) ) $title_for_layout = 'Admin Assistant at Excelion Tech' $metatag_description = 'Admin AssistantExcelion Tech at Proven' $unique_name = 'excelion-tech-los-angeles-ca' $reference_number = '53879' $mobile_image = '' $display_company_title = 'Jobs at Excelion Tech' $employer = array( 'EmployersJob' => array( 'id' => '44464', 'employer_id' => '30039', 'ats_url' => '', 'url' => '', 'title' => 'Admin Assistant', 'craigslist_city' => 'los angeles', 'craigslist_sub_city' => 'antelope valley', 'craigslist_sub_sub_city' => '', 'craigslist_state' => 'California', 'open' => '1', 'post_date' => '2018-10-30 13:10:38', 'duration' => 'full time', 'anonymous_post' => '0', 'compensation' => '', 'zip' => '90071', 'description' => '<p><strong>Duties, Responsibilities and Qualifications</strong></p> <p><strong>HR Administration</strong></p> <ul> <li>Staff members receive a warm, friendly and informative HR on-boarding</li> <li>New Hire paperwork is completely thoroughly and accurately</li> <li>Assigned reports are completed timely and accurately</li> <li>Hiring support is provided as needed</li> <li>HR projects are completed timely as assigned</li> <li>HR policies and procedures are recommended</li> <li>Assists HR and Payroll coordinator with maintaining HRIS</li> <li>Assist HR and Payroll coordinator with new hire and termination procedures</li> </ul> <p><strong>Benefits</strong></p> <ul> <li>Benefit enrollments and terminations are completed timely and accurately</li> <li>Staff is provided benefits information timely and advice and counsel is given when necessary</li> <li>Spanish Enrollment meetings are conducted timely ensuring staff understand the benefits available</li> <li>Wellness Program initiatives are supported and staff understands our wellness program</li> </ul> <p><strong>Employee Relations</strong></p> <ul> <li>Acts as a first point of contact for employees for Spanish speaking staff members for performance management and employee relations issues.</li> <li>Supports resolution of employee relations issues and acts as a liaison for managers and Spanish speaking staff.</li> <li>Conducts exit interviews with Spanish speaking staff to ensure proper information is captured, recorded and available for analysis.</li> </ul> <p><strong>Training and Development</strong></p> <ul> <li>Conducts training courses on schedule as assigned</li> <li>Assists in development of training programs</li> <li>Assists managers with performance evaluations</li> <li>Conducts new hire orientations</li> </ul> <p><strong>Translation</strong></p> <ul> <li>Acts as a liaison for staff and managers, translating conversations as necessary</li> <li>Translates basic documents into Spanish as necessary</li> <li>Develops translation process for improving access to Bi-Rite Family of Business documents and resources</li> </ul> <h3><strong>Skills and Specifications:</strong></h3> <ul> <li>Strong attention to detail</li> <li>Ability to maintain confidentiality of all HR issues</li> <li>Basic understanding of state and federal employment laws</li> <li>Relevant computer software and hardware applications knowledge.</li> <li>Ability to research, evaluate and analyze</li> <li>Able to work alone on a broad variety of projects.</li> <li>Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.</li> <li>Able to establish and maintain healthy working relationships with people in course of work.</li> <li>Able to balance the needs of the staff with the needs of the business</li> </ul> <h3>Education and Qualifications:</h3> <ul> <li>1-2 years experience in HR administration</li> <li>HR Certification preferred</li> <li>Fluent English and Spanish required (spoken and written) </li> </ul> <p> </p>', 'unique_name' => '', 'created_date' => '2018-10-30 11:41:26' ), 'Employer' => array( 'lat' => '34.05360031', 'lon' => '-118.25599670', 'id' => '30039', 'company_name' => 'Excelion Tech', 'company_logo' => '', 'simple_posting_process' => '1', 'user_id' => '705604', 'zipcode' => '90071', 'city' => 'Los Angeles', 'street_address' => '', 'street_address2' => null, 'state' => 'CA' ), 'UtZipcode' => array( 'zipcode' => '90071', 'city' => 'Los Angeles', 'state_prefix' => 'CA' ), (int) 0 => array( 'hasApplied' => false, 'is_favorite' => false ) ) $is_swinomish = false $is_hiring = (int) 1 $page = '' $success = (int) 0 $broadcast = (int) 0 $external_job_board = '' $is_worker = false $isMobile = false $isWorker = false $isSales = false $isEducator = false $adminLoggedIn = false $isEmployer = false $loggedIn = false $isFacebookAppUser = false $campaign = 'NONE' $content_for_layout = ' <script type="text/javascript"> var autocomplete = false; 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Supports resolution of employee relations issues and acts as a liaison for managers and Spanish speaking staff. Conducts exit interviews with Spanish speaking staff to ensure proper information is captured, recorded and available for analysis. Training and Development Conducts training courses on schedule as assigned Assists in development of training programs Assists managers with performance evaluations Conducts new hire orientations Translation Acts as a liaison for staff and managers, translating conversations as necessary Translates basic documents into Spanish as necessary Develops translation process for improving access to Bi-Rite Family of Business documents and resources Skills and Specifications: Strong attention to detail Ability to maintain confidentiality of all HR issues Basic understanding of state and federal employment laws Relevant computer software and hardware applications knowledge. 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$("#coverletter").focus(); }); $(document).keypress(function (eh){ $("#errorsBox").hide(); }); $("#login-link").click(function(e) { e.preventDefault(); $("#join_popup").modal("hide"); $("#login_popup #modalContent").html(""); $.ajax({ type: "POST", url: "/users_ajax/loginDialog/employer_id:30039/job_id:44464", success: function(html){ // update the hidden div layer to contain the form information $("#login_popup #modalContent").html(html); $("#login_popup").modal("show"); } }); }); $.validator.addMethod('tosChecked', function(value, element) { if(!$('#tos:checkbox').is(':checked')) { $('.toswrapper').css("border", "3px solid #CC0033"); return false; } else { $('.toswrapper').css("border", "3px solid #f5f5f5"); return true; } }); $("#submit-btn").click(function(e) { e.preventDefault(); $("#buildProfileForm").submit(); }); $("#buildProfileForm").validate({ submitHandler: function() { $("#submit-btn").button("loading"); $('#buildProfileForm').ajaxSubmit(processResumeInfo); }, rules: { "data[Worker][agreed_to_terms]": { tosChecked: true } }, messages: { "data[Worker][fname]": { required: '' }, "data[Worker][lname]": { required: '' }, "data[Worker][unique_identifier]": { required: '' }, "data[Worker][agreed_to_terms]": { tosChecked: '' } } }); $("#user_identifier").focus(); }); function processResumeInfo(responseObject) { var message; var showDebug = false if (showDebug) { console.log(responseObject); } responseObject = eval('(' + responseObject + ')'); if(responseObject.result == FAILURE) { $("#deleteMe").parent().css("width", "80px"); $("#submit-btn").button("reset"); if (!responseObject.message) { message = "There was a problem saving your application."; } else { message = responseObject.message; } bootbox.alert(message); } else { window.location.href = "/workers/activate?jid=44464"; } } </script> <div> <a href="#" id="show-apply-form" class="light-green-btn" role="button" title="Apply Now" style="width:100%;">APPLY NOW</a> <div class="clearfix"></div> </div> <div class="apply-widget" style="display: none;"> <h3>To apply, please fill in the information below</h3> <div class="existing-account">Already have an account? <a href="/pages/login" id="login-link" class="blue-link" title="Log In Now">Log In Now</a></div> <div class="form-body apply-form"> <form action="/workers_ajax/createAccountFromResume/30039/44464" class="errorsRight" id="buildProfileForm" enctype="multipart/form-data" method="post" accept-charset="utf-8"><div style="display:none;"><input type="hidden" name="_method" value="POST"/></div> <div class="form-group row"> <div class="col-sm-12"> <h4>Contact Information:</h4> </div> <div class="form-field col-sm-6"> <input class="required" type="text" name="data[Worker][fname]" id="fname" placeholder="First Name" /> </div> <div class="clearfix"></div> <div class="form-field col-sm-6"> <input class="required" type="text" name="data[Worker][lname]" id="lname" placeholder="Last Name" /> </div> <div class="clearfix"></div> <div class="form-field col-sm-6"> <div class="input text"><input name="data[Worker][unique_identifier]" placeholder="email@example.com" class="required long" id="unique_identifier" type="text"/></div> </div> <div class="clearfix"></div> </div> <div class="form-group"> <h4>Resume:</h4> <div class="input file"><input type="file" name="data[Worker][resume_file]" id="resume_file" size="14"/></div> </div> <div class="form-group"> <h4>Cover Letter:</h4> <div class="input textarea"><textarea name="data[EmployersJobsRankingsLetter][coverletter]" id="coverletter" class="required" placeholder="Why are you interested in this position? Answer any specific questions included in the job advertisement." cols="30" rows="6"></textarea></div> </div> <div class="row"> <div class="col-xs-12 col-sm-6 col-md-7"> <div class="checkbox"> <label> <input type="checkbox" checked id="tos" name="data[Worker][agreed_to_terms]" tabindex="70" /> <div class="gray-text"> I agree to the <a title="Terms of Service" target="_new" href="/pages/termsWorkers">Terms of Service</a><br /><span class="tos-date">(Updated 2012-11-06)</span> </div> </label> </div> </div> <div class="col-xs-12 col-sm-6 col-md-5"> <div class="apply-button"> <a href="#" id="submit-btn" data-loading-text="Uploading..." class="light-green-btn" role="button" title="Submit Application" style="width:100%;">SUBMIT APPLICATION</a> </div> </div> </div> </form> </div> </div> </div> </div> <div id="apply-form-location"> </div> <hr /> </div> <div class="job-post-details"> <div id="job-description"> <p><strong>Duties, Responsibilities and Qualifications</strong></p> <p><strong>HR Administration</strong></p> <ul> <li>Staff members receive a warm, friendly and informative HR on-boarding</li> <li>New Hire paperwork is completely thoroughly and accurately</li> <li>Assigned reports are completed timely and accurately</li> <li>Hiring support is provided as needed</li> <li>HR projects are completed timely as assigned</li> <li>HR policies and procedures are recommended</li> <li>Assists HR and Payroll coordinator with maintaining HRIS</li> <li>Assist HR and Payroll coordinator with new hire and termination procedures</li> </ul> <p><strong>Benefits</strong></p> <ul> <li>Benefit enrollments and terminations are completed timely and accurately</li> <li>Staff is provided benefits information timely and advice and counsel is given when necessary</li> <li>Spanish Enrollment meetings are conducted timely ensuring staff understand the benefits available</li> <li>Wellness Program initiatives are supported and staff understands our wellness program</li> </ul> <p><strong>Employee Relations</strong></p> <ul> <li>Acts as a first point of contact for employees for Spanish speaking staff members for performance management and employee relations issues.</li> <li>Supports resolution of employee relations issues and acts as a liaison for managers and Spanish speaking staff.</li> <li>Conducts exit interviews with Spanish speaking staff to ensure proper information is captured, recorded and available for analysis.</li> </ul> <p><strong>Training and Development</strong></p> <ul> <li>Conducts training courses on schedule as assigned</li> <li>Assists in development of training programs</li> <li>Assists managers with performance evaluations</li> <li>Conducts new hire orientations</li> </ul> <p><strong>Translation</strong></p> <ul> <li>Acts as a liaison for staff and managers, translating conversations as necessary</li> <li>Translates basic documents into Spanish as necessary</li> <li>Develops translation process for improving access to Bi-Rite Family of Business documents and resources</li> </ul> <h3><strong>Skills and Specifications:</strong></h3> <ul> <li>Strong attention to detail</li> <li>Ability to maintain confidentiality of all HR issues</li> <li>Basic understanding of state and federal employment laws</li> <li>Relevant computer software and hardware applications knowledge.</li> <li>Ability to research, evaluate and analyze</li> <li>Able to work alone on a broad variety of projects.</li> <li>Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.</li> <li>Able to establish and maintain healthy working relationships with people in course of work.</li> <li>Able to balance the needs of the staff with the needs of the business</li> </ul> <h3>Education and Qualifications:</h3> <ul> <li>1-2 years experience in HR administration</li> <li>HR Certification preferred</li> <li>Fluent English and Spanish required (spoken and written) </li> </ul> <p> </p> </div> </div> <p class="voffset4"><strong>Other jobs you may like</strong></p> <p class="similar-job-title"><a href="https://www.jobs2careers.com/click.php?jid=705ea38ab8ec73edda89744c1&ri=9bec0f2d12244705b3ad14605cb39a44&job_loc=Los+Angeles%2CCA&q=Admin+Assistant&spl=v1%253Af27K9iWjAQGAJEYp%253ArO9MDazCpDqcNb1zim%252BsLg%253D%253D%253ALIeYGYUkViyUdaT3ppy3uJO2dnEnkJTg3%252BRs93E6%252FuAM%252F%252Bq0ahIoEMziXxFQS4VTUmpQVq7XkydOzjlhbTHLThnxFr6VtNB6SZ9Ise6sSxliX%252FKeIeQHUgzTpuZGOmQEHaaaYZ1cjg%253D%253D&encrypt=0&l=Los+Angeles%2C+CA&query_category_id=020000&t=simplyhired.com&jobkey-30308155012/" class="blue-link" target="_blank">Administrative Assistant Admin Work From Home - 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filemtime - [internal], line ?? include - APP/View/Layouts/responsive.ctp, line 69 View::_evaluate() - CORE/Cake/View/View.php, line 961 View::_render() - CORE/Cake/View/View.php, line 923 View::renderLayout() - CORE/Cake/View/View.php, line 546 View::render() - CORE/Cake/View/View.php, line 481 Controller::render() - CORE/Cake/Controller/Controller.php, line 960 JobsController::view() - APP/Controller/JobsController.php, line 1338 ReflectionMethod::invokeArgs() - [internal], line ?? Controller::invokeAction() - CORE/Cake/Controller/Controller.php, line 490 Dispatcher::_invoke() - CORE/Cake/Routing/Dispatcher.php, line 193 Dispatcher::dispatch() - CORE/Cake/Routing/Dispatcher.php, line 167 [main] - APP/webroot/index.php, line 118
Excelion Tech
Duties, Responsibilities and Qualifications
HR Administration
Benefits
Employee Relations
Training and Development
Translation
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Apply to jobs on the go with Proven mobile
Nr | Query | Error | Affected | Num. rows | Took (ms) |
---|---|---|---|---|---|
1 | SELECT `EmployersJob`.`id`, `EmployersJob`.`employer_id`, `EmployersJob`.`ats_url`, `EmployersJob`.`url`, `EmployersJob`.`title`, `EmployersJob`.`craigslist_city`, `EmployersJob`.`craigslist_sub_city`, `EmployersJob`.`craigslist_sub_sub_city`, `EmployersJob`.`craigslist_state`, `EmployersJob`.`open`, `EmployersJob`.`post_date`, `EmployersJob`.`duration`, `EmployersJob`.`anonymous_post`, `EmployersJob`.`compensation`, `EmployersJob`.`zip`, `EmployersJob`.`description`, `EmployersJob`.`unique_name`, `EmployersJob`.`created_date`, `Employer`.`lat`, `Employer`.`lon`, `Employer`.`id`, `Employer`.`company_name`, `Employer`.`company_logo`, `Employer`.`simple_posting_process`, `Employer`.`user_id`, `Employer`.`zipcode`, `Employer`.`city`, `Employer`.`street_address`, `Employer`.`street_address2`, `Employer`.`state`, `UtZipcode`.`zipcode`, `UtZipcode`.`city`, `UtZipcode`.`state_prefix` FROM `proven_production`.`employers_jobs` AS `EmployersJob` LEFT JOIN `proven_production`.`ut_zipcodes` AS `UtZipcode` ON (`EmployersJob`.`zip` = `UtZipcode`.`zipcode`) LEFT JOIN `proven_production`.`employers` AS `Employer` ON (`EmployersJob`.`employer_id` = `Employer`.`id`) WHERE `EmployersJob`.`id` = 44464 LIMIT 1 | 1 | 1 | 1 | |
2 | SELECT COUNT(*) AS `count` FROM `proven_production`.`employers_jobs` AS `EmployersJob` LEFT JOIN `proven_production`.`ut_zipcodes` AS `UtZipcode` ON (`EmployersJob`.`zip` = `UtZipcode`.`zipcode`) WHERE `EmployersJob`.`employer_id` = 30039 AND `EmployersJob`.`open` = 1 | 1 | 1 | 1 | |
3 | SELECT `User`.`unique_name`, `User`.`email_validated` FROM `proven_production`.`users` AS `User` LEFT JOIN `proven_production`.`workers` AS `Worker` ON (`Worker`.`user_id` = `User`.`id` AND `User`.`is_worker` = 1) WHERE `User`.`id` = 705604 AND `User`.`active` = 1 LIMIT 1 | 1 | 1 | 0 | |
4 | SELECT `EmployerMobileImage`.`file_name` FROM `proven_production`.`employer_mobile_images` AS `EmployerMobileImage` WHERE `EmployerMobileImage`.`employer_id` = 30039 LIMIT 1 | 0 | 0 | 0 | |
5 | SELECT `User`.`unique_name`, `User`.`email_validated` FROM `proven_production`.`users` AS `User` LEFT JOIN `proven_production`.`workers` AS `Worker` ON (`Worker`.`user_id` = `User`.`id` AND `User`.`is_worker` = 1) WHERE `User`.`id` = 705604 AND `User`.`active` = 1 LIMIT 1 | 1 | 1 | 0 | |
6 | SELECT `BillingTransaction`.`id` FROM `proven_production`.`billing_transactions` AS `BillingTransaction` WHERE `BillingTransaction`.`employers_job_id` = 44464 ORDER BY `BillingTransaction`.`created_date` desc LIMIT 1 | 1 | 1 | 0 | |
7 | SELECT `EmployersJob`.`title`, `EmployersJob`.`description`, `UtZipcode`.`city`, `UtZipcode`.`state_prefix`, `EmployersJob`.`zip` FROM `proven_production`.`employers_jobs` AS `EmployersJob` LEFT JOIN `proven_production`.`ut_zipcodes` AS `UtZipcode` ON (`EmployersJob`.`zip` = `UtZipcode`.`zipcode`) WHERE `EmployersJob`.`id` = 44464 LIMIT 1 | 1 | 1 | 1 |